Library

Adding Pieces to Your LibraryAdding Pieces to Your Library There’s no single right way to build your Sage Score library. Whether you’re entering a few new purchases, cataloging shelves of physical music, importing an existing spreadsheet, or working from scanned scores, Sage gives you several ways to get pieces into your library. Choose the method that best matches the music and information you already have. Add a single piece Best for: Adding individual pieces and capturing detailed information. Single-piece entry gives you the most control over the information attached to a piece. As you enter details, Sage can suggest values based on your existing library and commonly used information, helping you keep your catalog consistent. This is a good choice when adding new music as you acquire it or when you want to create a particularly complete library record. Add pieces in bulk Best for: Quickly entering basic information for several pieces at once. Bulk entry provides a streamlined, spreadsheet-style workflow for cataloging multiple pieces without opening a separate form for each one. It works especially well when you are building a new catalog from a physical library and want to move quickly through titles, composers, voicings, and other key information. Add pieces with dictation Best for: Hands-free cataloging or situations where you need to move around your music library while entering pieces. With dictation, you can describe your pieces naturally instead of typing each field. Sage interprets what you say and organizes the information into individual library records for you to review before adding them. This can be particularly useful when cataloging shelves or storage areas where staying at a computer would slow you down. Import an existing catalog Best for: Moving an existing spreadsheet or digital catalog into Sage. If you already maintain your library in a spreadsheet or another system, you can import many pieces at once rather than re-entering them manually. Sage's mapping tools let you match the columns in your existing file to the appropriate library fields, so your spreadsheet does not need to use Sage-specific column names or formatting. Add pieces from scanned files Best for: Creating or updating library records from PDFs and scanned music. Sage's scan and OCR workflow can analyze uploaded files and help identify the music they belong to. Depending on what Sage finds, it can help match a file to a piece already in your library or prepare information for a new library record. You'll have an opportunity to review the results before changes are finalized. This can be a useful option when your digital files contain information that would otherwise need to be entered manually. Add an anthology Best for: Collections, method books, songbooks, and other publications containing multiple individual works. Anthologies work differently from standalone pieces because Sage lets you keep track of both the collection itself and the individual works contained within it. This gives you the benefit of finding and programming an individual piece while still knowing exactly which book or collection contains it. You can mix and match You do not have to choose one method for your entire library. For example, you might: Import your existing catalog to create a starting point. Use bulk entry while working through uncataloged shelves. Use dictation while moving around a storage room. Add new purchases individually. Upload scans when you already have digital files available. Catalog anthologies separately so their individual contents are searchable. Use whichever method makes the most sense for the music in front of you. Sage helps fill in the bigger picture Adding a piece is only the beginning of its library record. As Sage works with your catalog, it can add useful context such as tags, genres, learning objectives, and other information that makes your music easier to search, understand, and use later. You can start with the information you have today and continue building a richer library over time.Welcome to your Sage Score libraryLibrary Basics Your Sage Score library is the central home for the music you own, use, and return to over time. Rather than functioning as a simple list of titles, your library connects each piece with the information that helps you actually work with it, including composers, arrangers, voicing or instrumentation, physical storage, digital files, programming history, and more. Pieces are the foundation of your library Each piece in Sage has its own library record. That record represents the musical work in your collection and serves as the place where information about that piece is gathered. Depending on the piece, a record may include details such as: Title Composer and arranger Publisher Voicing or instrumentation Tags and other descriptive information Physical storage location Attached digital files Performance and programming history You do not need every field completed for a piece to be useful. Your library can become more detailed over time as you work with your collection. Organize music the way it exists in the real world If you maintain a physical music library, Sage can help you keep track of where each piece actually lives. Storage locations can reflect your existing organization, whether that means shelves, cabinets, filing boxes, drawers, or another system. This allows your digital catalog to act as a map back to the physical music. You can also organize pieces into collections and groupings that make sense for how you use your library, without needing to reorganize the physical collection itself. Keep digital materials with the piece they belong to Library records can also hold files associated with a piece, giving you one place to keep relevant digital materials connected to the correct music. This is especially useful when your organization maintains both physical copies and digital resources. Instead of remembering which folder, drive, or email contains a file, you can associate it directly with the piece in your Sage library. As always, you are responsible for ensuring that any digital music you upload or store is used in accordance with the applicable copyright and licensing terms. Your library gets more useful as you use Sage One of the biggest advantages of keeping your music in Sage is that your library does not exist in isolation. As pieces are included in programs, performances, assignments, and other parts of Sage, their history becomes part of the library record. Over time, Sage can help you understand not only what music you own, but how you have actually used it. That history can make it easier to answer questions such as: When did we last perform this piece? Which music has not been used recently? What have we programmed for a particular season, ensemble, or occasion? Which pieces might be worth revisiting? The longer you use Sage, the more context your library develops. A library can be as simple or detailed as you need You do not need to completely catalog every detail of your music collection before Sage becomes useful. Some organizations may want detailed records with storage locations, files, tags, and extensive metadata. Others may begin with only the most important information and build from there. Sage is designed to let your library grow gradually rather than making cataloging feel like a prerequisite for getting started. Your library is more than an inventory At its simplest, Sage can tell you what music you have. But as your library connects with scheduling, programming, performance history, ensembles, and other parts of Sage, it becomes something more useful: a working record of your musical resources and how your organization uses them. That connected history is what allows your library to become smarter and more valuable over time.